Document Management & Printing
Document Management & Printing
We offer a wide range of services that can help an organization optimize their document management and printing solutions, saving them money and resources.
It is estimated that organizations spend up to 3% of their revenue on printing. And most organizations overlook the operational costs of printing, copying and scanning devices. These devices are often seen as a “fixed” cost, a capital expenditure, ignoring the ongoing maintenance and supply costs. It is important that organizations treat printing and printing devices as part of a wider document management solution to achieve operational efficiency and reduce costs.
Our expert can visit your organization to identify areas for improvement and make recommendations on work practices and the best software, processes, and devices to use. Document security is another area overlooked by many organizations. Printers, scanners and copiers are susceptible to malicious attacks. However, with the right printer management software like Follow Me, organizations can improve document security and reduce risks and vulnerability.
Our print consultants are always ready to help you deploy the right print solution, reduce print cost, improve efficiency and select the right software to improve security.
Managed Print Services
Managed Print Services (MPS) is another great approach where services are provided to optimize and manage an organization’s print infrastructure and document output. With Managed Print Services, you can gain visibility and control of your entire document environment. This goes way beyond reducing printing and paper usage.
Although the use of MPS will lead to overall print volume reduction, the widespread use of tablets and smart phones has created an additional complexity in the print environment. IT organizations need a strategy to provide printing access from mobile devices without compromising security.
According to the analyst firm IDC: “For business users, mobile printing has actually been shown to increase print volume instead of decreasing it. The driver for mobile print is that most business users are now in nontraditional work environments. For example, some business users today don’t have an assigned workspace but instead travel between branches or sites on a corporate campus, or work remotely or on the road.”
Print management is clearly still important, as well as the need to manage ever-increasing amounts of information and data from many different sources.
That’s why smart managed print services optimize and streamlines processes and workflow, along with managing your print fleet.
Digitization & Cost Optimization
Digitization is becoming an essential part of organization cost control and operation efficiency. Document digitization solutions help streamline organization information intake processes, permitting growth and efficiency while simultaneously reducing operation costs. Taking advantage of intelligent scanning and document automation services available to organization, they can save your organization money and resources in the long run.
The manual process of sorting and organizing files is time consuming and resources intensive operation Between paper cost reduction and document automation, digitization services manage costs and efficiency.
Organizations spends a significant amount of money on paper expenses. Document digitization saves paper and cuts costs, leaving funds to be used for other tasks and initiatives. Freed resources can be available to improve existing programs, new initiatives or focus on providing better customer service to clients. Document digitization services provide you with efficient scanning and software, getting the job done in a short amount of time so that you’re ready to give your full effort toward client success.
Not all organizations benefit from a one-size-fits-all automation. You need scanners and software tailored around unique company needs. If you purchase software that is not applicable to enterprise needs, you run the risk of regression and an increased workload. Look for a solution with easily customizable features designed to meet your specific documentation requirements – and technology that delivers the highest possible ROI.
We can help you maximize your organization efficiency through resource allocation, personalized software and process efficiency.